Actually turns out my last command didnt pay off my travel card from when I got sent on a trip 6 or so months ago . The controls and restrictions on travel card accounts are discussed below. Travelers should ensure that: If using ETS, the method of reimbursement should reflect CBA on the transportation ticket and the CGE fee. Web7) ensure travel charge card contractors establish appropriate travel charge card spending limits and Merchant Category Code (MCC) blocks; 8) use Mandatory Salary Offset as per The cardholder must contact the hotel to cancel their reservation. All interest paid on late vouchers is considered income for payments of $600 or more during the calendar year and must be reported on an individuals tax return. The travel card can only be used for official government travel and travel-related expenses while in official travel status. The task order with the government credit card contractor requires that travel cards be used only for official government travel and related expenses and that resulting statements be paid in full within the statement period. For example, if a travel cardholder account is suspended in May 2020, the suspension will continue to be considered as the first suspension until May 2021 when it will drop-off of the 12-month calendar. One CBA account is established for each IRS business unit. Reviewing travel authorizations for appropriate information and approvals. The travel cardholder is responsible for payment of all undisputed charges upon receipt of the monthly statement of account. All potential travel cardholders must first complete the travel card self-study training course. Information regarding the training and application process for obtaining a travel card is available on the IRS Source website by, selecting New travel card requests. (10) IRM 1.32.4.2.7.2 (1) and (3), Dispute Process, updated the timeframe to notify the government credit contractor of a dispute from within 60 days to 90 days from the date of the statement on which the charge(s) first appear. A traveler who has a travel card cannot use the CBA unless they meet one of the following exceptions: Incur foreign travel transportation costs. (2) IRM 1.32.4.1.6, Terms/Definitions, deleted the definition for Infrequent Travel. When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. The federal salary offset process allows for collection of delinquent debts from individuals receiving federal salary from government agencies other than the Concur government edition (CGE) reservation fee - A vendor fee that will auto-populate in a document when reservations are booked through Concur or by contacting the TMC directly. $28.50 These fees are charged to the standard travel cardholders account. Some states provide a lodging tax exemption for federal employees on official business. Notifying the TMC and Credit Card Services if an authorized trip is cancelled. Employees are not able to combine personal and official travel reservations in ETS. WebSalary offset is the collection (by deduction from the amount of pay owed to the cardholder) of any amount the cardholder owes to the travel card vendor as a result of undisputed Added text The cardholder must contact the hotel to cancel their reservation.. Restricted travel cardholders are authorized travel advances through ETS up to 40% of all reimbursable expenses, except transportation, since they do not have ATM privileges. A second letter will be sent to the travel cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten-day period. WebDoD Travel Issues March 2022 John F. McCarthySenior CounselWashington Headquarters Services & Pentagon Force Protection AgencyOffice of General CounselThe PentagonWashington, [email protected] Guiding Principles Public office may not be used for private gain Federal property may be used only for At the time of suspension, any special privileges assigned to the account, such as an increased card limit, will be revoked. endstream endobj startxref Travel cardholders receive a statement from the government credit card contractor if there is activity on the account or an outstanding balance, unless the travel cardholder has selected "Go Paperless" on the government credit card contractors website. Questionable charges on a travel cardholder's statement of account will be referred to management through the appropriate Labor Relations office for further investigation and resolution. 0000002264 00000 n GSA provides a list of participating states with their applicable forms. WebThe Travel and Transportation Reform Act of 1998 (Public Law 105-264) mandates the use of the Government contractor-issued travel account for all employees on official Government business. Travel cardholders must contact the government credit card contractor representative within 90 days from the "transaction date" of the erroneous charge(s). government travel card W. Travel Card Contractor: A vendor (bank) selected by DHS from the GSA SmartPay 2 Master Contract that provides two types of travel cards: IBA, where the cardholder is billed directly for the charges and CBA, where the agency is billed directly for the charges. Travelers may review the justification and/or status of a pending request by selecting Digital Signature from the pull-down list located at the bottom of the ETS screen. The government credit card contractor may review and consider the employees complete credit history in deciding whether to reinstate the individuals account. Government postage must not be used when remitting payments to the government credit card contractor. If the CBA issued ticket is not used, the TMC will issue a refund automatically within 24 hours (no exchanges are permitted). Government credit card contractor - The bank that issues the travel card used by authorized IRS employees to pay for official travel expenses. (7) IRM 1.32.4.2.2.1 (1), Authorized/Unauthorized Uses chart changes: added gasoline for a privately-owned vehicle (POV) expense type; for meals changed text from "Yes" to "No" , meals are not authorized for local travel unless in travel status for 12 hours or more; also updated expense type to include Uber. The billing cycle for travel cards closes on the third of each month. 0000018936 00000 n 0000015173 00000 n In addition, an ATM fee of varying amounts can be charged as an access fee. At a minimum, the travel card must be used to pay for transportation, lodging, rental cars and rental car gas. The authority for federal agencies to collect undisputed delinquent amounts incurred on an employee's travel card from the employee's disposable pay is contained in the Travel and Transportation Reform Act of 1998 (Pub. If a common carrier charge appears on the travel cardholder's statement of account, the travel cardholder must contact the government credit card contractor at the number shown on the back of the travel card to initiate the dispute process. However, if the method and amount of payment is changed, employees will be required to explain why the default split disbursement payment method was not used, which will be evaluated as part of the ETS pre-audit process. Credit Card Services will notify the manager of the government credit card contractors decision. Refer to the "Mandatory Use of Travel Cards" Frequently Asked Questions on the IRS Source website for additional guidance. Cardholders are not required to report to Credit Card Services if they are transferring to a new IRS organization. The travel cardholders must file their travel vouchers promptly since all travel card charges must be paid within 25 calendar days from the closing date of the statement of account on which they appear. The LB&I International Travel Office has been delegated the authority to grant exemptions to the mandatory use of the government issued travel card for IRS business outside the United States, except for Chief Counsel employees. Program Goals: Provide an effective travel card program that enables IRS employees to conduct official government travel to carry out their tax administration duties and ensure effective internal controls as outlined in OMB Circular A-123, Appendix B: Improving the Management of Government Charge Card Programs. More information is available on the IRS Source website by, selecting "Lost, stolen or compromised travel card" . 0000007533 00000 n Travel cardholders are responsible for timely payment of all undisputed charges. A template is a grouping of MCCs assigned to a travel cardholder's account based on anticipated use. Ensuring that airfare/train and reservation fees charged to the CBA have the form of payment shown as CBA (not personal or Government Travel Card) on the employees travel voucher. The government credit card contractor makes the final determination on whether the account will be reinstated. For more information regarding this policy or SUBJECT: Commercial Travel Management: DoD Government Travel Charge Card (GTCC) Program . As a result, the actual available card limit fluctuates as charges and payments are posted. Approving requests for travel card account maintenance changes such as card limits and cancellations. WebUse this form when you have a nonexempt worker who will work a shift of six hours or less and both you and the worker wish to waive the required 30-minute meal break. Australia to Reveal Huge Budget Rebound, Pledge Restraint in Service Members Are Responsible Outstanding government travel credit card bills can result in a negative reporting on the service members civilian credit report, and the Department of Defense may salary offset a portion of the service members salary to pay the government travel credit card bill. 0000015604 00000 n The term "individually billed" account is synonymous with travel card, credit card, government issued travel card and IBA. The Credit Card Services office is responsible for administration, procedures and oversight of the government travel card program. When a former employee or non-employee debt is referred to Fiscal Service, the Treasury Offset Program (TOP) offsets federal payments due to the debtor. Managers or approving officials should review the TMC itinerary or invoice attached to the voucher to determine how the transportation ticket was purchased. The GTCC also offers insurance coverage for rental cars, lost luggage, and personal injury, and provides cardholders with better payment terms. The travel cardholders may use the government credit card contractors phone pay service to expedite payment by telephone using an electronic check service. If the employee does not make full payment or enter into a payment agreement within the 30-day period, collection will begin the next pay period. Using the government travel card only for travel-related expenses while performing official government travel. Information regarding each payment method is available on the IRS Source website by, selecting Travel card payment methods. (8) IRM 1.32.4.2.4 (1), Cash from Automatic Teller Machines Access, added rental car gas to travel expenses that travel cardholders must pay for with their travel card. If the manager determines the employee's reinstatement request should be pursued, the employee will be required to complete the on-line travel card self-study training course available on the IRS Source website by, selecting Travel Card Self-Study Training Course. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. This fee is not an authorized reimbursable expense. The government credit card contractor does not charge a fee for using the online payment feature. Defense Finance and Accounting Service Statements of account can be accessed through the government credit card contractors website. 0000019123 00000 n Primary Stakeholders: The CFO, Credit Card Services, travel cardholders, CBA users and managers. The employee should then contact their manager. The government credit card contractor will send a statement of account to the individually billed travel cardholder within five business days after the end of the billing cycle. The remaining charges should be paid by the statement of account due date. WebThe salary offset provision is currently being coordinated with our bargaining units as well. Submit the signed form to your A/OPC. Department of Defense INSTRUCTION
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